Facility Rental Agreement
1. Agreement: This Rental Agreement "Agreement" is between the Longbranch Improvement Club "LIC"/"Lessor", 4312 Key Peninsula Hwy SW, Lakebay WA 98349 "Lessor" and "Lessee" as follows:
2. Rental Dates, Fees, and Refundable Security Deposits
08:00 AM 11:00 PM 3. Insurance & Government Imposed Rental Requirements
Lessees must obtain the following if applicable:
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License for Bona Fide Non-Profits to Sell Liquor: A special occasion license allows a bona fide nonprofit organization to sell liquor at a specific time, date, and place. Examples of events include fundraising dinners, gala events, auctions, and Wine Tasting. Go to https://lcb.wa.gov/licensing/special-occasion- licenses.
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Banquet Permit: A banquet permit is a permit you apply for that allows the service and consumption of liquor at a private, invitation-only banquet or gathering held in a public place or business. Examples include weddings, company banquets, retirement parties, and club, organization, or church events. https://lcb.wa.gov/licensing/banquet-permits
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Insurance: The LIC’s insurance policies do not cover Lessees and Guests: Therefore, Lessee will purchase separate insurance and present to Lessor a "Certificate (or evidence) of Insurance" covering public liability with combined bodily injury and property damage in an amount of $1,000,000.00 naming the Longbranch Improvement Club as the additional insured or holder for the duration of the rental period. Your insurance carrier or a number of web sellers offer such policies at roughly $100 per day. You must provide a copy of the proper certificate of insurance at least 15 days prior to your event, otherwise your event may be cancelled, and deposits/payments forfeited.
4. Acceptance, Payments, Cancellations & Costs:
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Acceptance: This Agreement is not accepted until the Total Deposit Amount is paid, a certificate of insurance is provided by Lessee, and this rental Agreement is executed by an authorized Lessor official. No reservation of a date can be made without an accepted Agreement and Total Deposit Amount. Attached to this Agreement is Enclosure A – House Rules, which are incorporated herein by reference
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Payments & Cancellations: By reserving the facility, Lessee is blocking the calendar for those dates, and if the Lessee cancels, Lessor may not have enough time to obtain a new Lessee, resulting in a financial loss to Lessor and reducing availability of the facility to the community. Therefore, the following payment and cancellation schedule is in effect:
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Cancellations more than 90 days from rental start date receive 100% refund of deposit and other amounts paid.
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Cancellations between 60 days from rental start date to 90 days from rental start date will receive 50% refund of deposit and other amounts paid.
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Cancellations less than 60 days prior to rental start date will not receive a refund*.
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* Lessor may in its sole discretion refund a larger amount if it is able to rent the space during the period which Lessee contracted for under this Agreement.
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Costs:
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Lessee is responsible for the facilities during the term of the Agreement. In the event of damages to the facility, leaving the facilities in disarray, missing property, or an unclean condition, Lessor may offset such costs against the Total Deposit Amount as well as charge additional costs over the Total Deposit Amount to Lessor.
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Lessee shall pay any additional costs due under this Agreement within 30 days of invoice/demand by the LIC.
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Lessor shall pay any Deposit refunds which may be due and payable under this Agreement within 30 days after the Term of Rental.
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If Lessee fails to pay their obligations under this Agreement, Lessee agrees to be responsible for all costs of collection, including but not limited to legal fees, administrative costs, and other costs.
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Payment Schedule:
5. Damages:
Lessee is responsible without limitation for any damages to the facilities that occur during the period which Lessee has possession of the facilities, except for natural events (storms, earthquakes, etc.), acts of God, and other events which were not under the control or influence of Lessee and Lessee's guests/attendees. If Lessee or their guests/attendees cause damages to the facilities, which renders the facilities not ready for possession by the next scheduled lessee, Lessee is obligated for any fees, expenses, costs, penalties, or other amounts that Lessor may be obligated to pay.
6. Term of Rental:
Lessee will take possession of the facilities on the Rental Start Date at the rental start times and shall surrender the facility at the rental end time with the facility in the same manner as received. Should Lessee fail to vacate the facilities on the Rental End Date at the times set forth in this section, the rental fee from the Rental End Date to the date and time facilities are vacated shall be $2,000 per day (rounded up the next full day), and Lessee further agrees to obligated for any fees, expenses, costs, penalties, or other amounts that Lessor may be obligated to pay as a result of Lessee's failure to vacate.
7. Setup:
Lessee is responsible for the set-up of chairs, tables, and other items which are part of this Agreement. Before the end of the Term of Rental, Lessee shall return such chairs, tables, and other items to their proper storage locations, to be left in the same manner as Lessee received them.
8. Insurance:
Lessors insurance does not provide third-party coverage. Therefore, Lessee must purchase separate insurance and present to Lessor a "Certificate (or evidence) of Insurance" covering public liability with combined bodily injury and property damage in an amount of $1,000,000.00 naming the Longbranch Improvement Club as the additional insured or holder for the duration of the rental period. This coverage may be a certificate from the Lessee's homeowner's insurance or a "Short Term Special Events Policy," which are provided by various insurance companies at varying prices. It is advisable to check your insurance carrier or other event liability insurance providers (sources such as www.theeventhelper.com, www.specialeventinsurance.com, etc., offer policies at very low cost).
9. Hold Harmless/Indemnification:
Lessee agrees to hold Lessor, its officers, members, and agents harmless against all loss or damages to any persons or property during the period of Lessee's possession of the facilities. If any claim is made against Lessor for any act or reason during the period of Lessee's possession of the facilities, Lessee agrees to indemnify and bear all responsibility for any amounts Lessor may pay and any costs related thereto, without limitation.
10. Force Majeure:
Lessor shall not be liable hereunder by reason of any failure or delay in the performance of its obligations hereunder due to strikes, riots, insurrection, fires, flood, storm, explosions, acts of God, war, governmental action, labor conditions, earthquakes, mechanical failures, unavailability of the facility for reasons outside the specific control of Lessor or any other causes that are beyond the reasonable control of Lessor.
Accepted and Agreed:
Clicking the Submit button below sends this agreement to the Longbranch Improvement Club Rental Agent for final signature and takes you to a secure payment page to collect your deposit.
Reservations are confirmed after both parties have signed and dated this agreement, and the Refundable Security Deposit is paid. You will receive final confirmation of your reservation along with a copy of this fully signed agreement within 5 business days.
